For the people behind your library
Library staff scheduling.
From opening to close.
Plan working hours, service desks and branch coverage together. Give your team a clear schedule, keep leave and PTO in view, and see where the day needs another pair of hands.
Available on its own. Included with people counting at no additional fee.
A day at the library
- Opening
Welcome the first visitors.
Reference, circulation and children’s desks.
- Midday
Make room for the whole day.
Desk assignments, projects and breaks.
- Afternoon
Be ready when plans change.
Program support, leave and coverage gaps.
Working hours tell you when. Assignments tell you where.
A plan with the right detail
One working week.
Three useful layers.
Your opening hours, staff hours and service-point needs are connected. Keep each clear so a change in one does not hide a gap in another.
When people can work
Keep availability alongside normal working patterns. Account for dated changes and approved time off before choosing coverage.
When people are working
Reuse recurring hours and one-, two- or four-week rotations. Copy a day or week forward, then adjust for the library’s next week.
Where people are needed
Assign service desks, programs, duties and breaks within the working day. Set coverage requirements for the exact windows that matter.
Service-point and branch coverage
The half hour
that needs attention.
If a colleague leaves Reference at 3 pm and the next assignment starts at 3:30, that desk needs cover for 30 minutes. A nearly full day still has a real gap.
Review colleagues by desk and branch qualifications, availability and workload. Choose suitable coverage and check what that move changes elsewhere before publishing.
Explore coverage and skillsReference desk
Required coverage · 1 colleague until 5 pm
- 1–3 pm
- 1 person assigned
- 3–3:30 pm
- 1 person needed
- 3:30–5 pm
- 1 person assigned
Review the gap, the available people and their other assignments together.
Look after your team
Leave, hours and
the details between.
Give managers the context to plan well, and colleagues a clear view of their own week.
PTO with a history
Manage full- and partial-day requests, approvals and balances. Set accrual or grant policies and carryover rules, then follow opening balances, leave and adjustments through the account history.
A shared, published plan
Prepare changes in a draft and review them before publishing. Staff can see their schedule, request leave, review PTO and update availability where employee editing is enabled.
Time clock and worked hours
Record clock-ins and clock-outs from a phone, desktop or shared PIN kiosk. Review missed punches and correction requests with reasons and history. Compare recorded time with scheduled hours.
Useful scheduling reports
Review scheduled hours by person, assignment point, group and employment type. Compare desk-hour targets and coverage, print the published schedule, or share a read-only personal calendar feed.
Library staff tracking starts with a clear question: what was scheduled, what time was recorded, or what coverage is needed? These records answer different questions. Anonymous visitor counts do not identify staff.
A wider view when you need it
Plan around demand.
Keep daily work moving.
Use library visit patterns as one input when deciding the coverage you need. Managers still set staffing requirements and make the assignments.
Keep opening checks, IT issues, repairs and other follow-up in Work Items, alongside the people responsible for moving them forward.
Practical questions
Find the right fit
for your library.
Can our library use scheduling without people counters?
Yes. Staff Scheduling and Work Items are available without counting hardware. They are also included with people counting at no additional fee. Standalone pilot partners receive the first year free. Then $120/year. One flat rate for your whole organization, locked in for pilot partners.
How is a desk assignment different from a shift?
A shift describes someone’s working hours. Assignments describe the desks, programs and duties within those hours. Set the people each service point needs, then compare those requirements with the assigned coverage. Being scheduled for a shift does not mean every desk is covered.
Can we plan across branches and include part-time staff?
Organize colleagues by group and branch, including part-time staff and volunteers. Record desk and branch qualifications alongside availability, recurring hours and workload. Managers review suggested colleagues and choose the assignment.
Does a published schedule show who actually attended?
A schedule records the plan. Time entries record clock-ins and clock-outs for worked-time review. Keep scheduled coverage and recorded time separate when reporting; neither a roster nor an anonymous people count establishes that a particular colleague was at a desk.
Start with your team
Bring us a week
you want to make easier.
Scheduling and Work Items
Use both without people-counting hardware. Your first year is free. Then $120/year. One flat rate for your whole organization, locked in for pilot partners.
Join the pilot waiting listWe’ll follow up with pilot details and next steps.
People counting and software
Staff Scheduling and Work Items are included with people counting at no additional fee. Bring your branches, desk requirements, staff patterns and PTO policy to a demo.
Book a library demoSee pricing and purchasing